Frequently Asked Questions

Q:

How does someone pay their registration by credit card?

A:

Fee payment procedure is descibed at the fee payment web page. Due to security reasons, credit card payment web pages (internet invoices) are generated individually by request. To obtain access to your web invoice, please, send a request to organizers{at}asdn.net and specify the amount you would like to pay and the beneficiary (for whom the fee is paid). We will generate an individual credit card payment web page and will send the link to it to you by email.

Q:

Why registration is requested prior abstract submission?

A:

Registration is required for communication with the presenting authors with regard to the abstract acceptance, fee payment and other issues related to the meeting attendance. We also notify the registered particpants about the deadlines and awards opportunities (if they are available from our sposnors!). The prospective participants can withdraw their registration by sending an e-mail to the organizers, if they are not able to come to the meeting.

Q:

Does registration require an immediate payment of the conference fee?

A:

No. However, registration is required for organizers to be able to convey important information to prospective participants, such as abstract acceptance, approaching deadlines, etc.

Q:

I did not receive the confirmation of my registration from the organizers. How do I know whether my registration is in place?

A:

When you register at our web site you should receive an automatic email which confirms your registration. If you do not receive an email confirmation, either the email address was input incorrectly or the confirmation went into your SPAM folder. To check if you entered your email correctly, you can send us an email with our webmail interface or proceed with the abstract submission. If you entered your email correctly you will be able to submit the abstract. To allow email from the conference organizers, add organizers{at}asdn.net to your address book and/or check with your webmaster.

Q:

I need visa to attend the meeting. Can I get an invitation letter from the organizers?

A:

The organizers DO NOT issue personal invitation letters that would contain specific legal language needed for visa application purposes. We do provide, however, letters confirming abstract acceptance and receipts for registration fee payments. These documents can be used as support documents for the visa application.

Q:

Is any support (grants, awards) available for students and other categories of participants who want to attend the meeting?

A:

To get information about awards available for the conference participants, please, visit the awards page at the conference web site.

Q:

I received the information about the meeting by e-mail. Should I expect the same information to be sent to me by regular mail?

A:

No. We generally do not mail hard copies of our conference flyers except to some institutions/organizations, and for distribution at meetings. We send formal invitation letters to invited speakers and acknowledgement letters to those who paid conference fees and/or submitted abstracts that were subsequently accepted by the Program Committee. Such letters are sent ONLY WHEN THEY ARE REQESTED.

Q:

Will my registration on the web site guarantee my acceptance as a participant?

A:

Your registration with the paid registration fee will guarantee your participation provided that you obtain other required means for participation such as supprt from your organization to attend our conference and visa (if required). However, the organizers reserve the right to refuse acceptance to people or organizations whose motivation or background is incompatible with the goals of the meeting and the spirit of collaboration.

Q:

Does everyone who registers have to be also a coauthor of a paper submitted to the meeting?

A:

Currently no. However, as the meeting time approaches, organizers may be forced to limit the number of participants, and assign higher preference to participants who present a talk or a poster at the meeting.

Q:

Does submission of an abstract guarantee its acceptance?

A:

No, unless you are an invited speaker. The decision about acceptance of your abstract will be made by the organizers and appointed reviewers. The authors of accepted abstracts will be notified about the decision promptly.

Q:

I (my organization) do(es) not have enough funds to support my participation at the meeting. Do I have a chance to attend?

A:

We strongly advise you to contact appropriate funding agencies to support your participation at our meeting. Organizers will gladly provide a letter of support for participants whose presentations are accepted.

Q:

In order to obtain permission to attend the meeting or/and travel funding I need to know early if my abstract is accepted. What shall I do?

A:

Indicate in the box that you need an early notification about your abstract acceptance. Our Program Committee will be reviewing abstract submissions monthly, and we will be sending decisions on acceptance or rejection within a month to those who request early notification.

Q:

Can I bring my family member to the conference?

A:

Sure... However, if your family member wants to participate in the conference social program, reception, and coffee breaks, we ask that you register him/her and pay the modest Registration Fee for the accompanying person. Also, when you pay the registration fee, the organizers will issue a receipt, which can be used for visa purposes, if needed.

Q:

How can I get access to my presentation at the meeting if I upload it at the conference web site?

A:

Please, check it at the local registration desk, where you can also make a last minute update (file replacement), if necessary. Your presentation will be copied at the laptop computer at the conference room with Your_Name file in the Your_Session folder (shorcut at the desktop). You may consider to bring a copy at CD or memory device just in case.

Q:

What is the one-page-one-minute presentation at the poster session and do I have to upload my slide for it on the conference web site?

A:

During the first hour of the posters sessions the authors of the posters are invited to present a one minute summary of their posters. In addition to giving the participants an idea of why they should see the poster, this presentation is intended to personalize the presenter to be easily identified during the posters session or at any other time during the meeting.
The presenters will use MS-PowerPoint to show one slide which must include the name of the presenter, the title of the poster and its number. Any other info chosen to be presented in this slide is up to the creativity of the authors. No questions or discussions will be allowed during this presentation rollercoaster.
As for the other oral presentations, the one-page slides should be uploaded in advance at the conference web site (recommended) or given at the registration desk upon arrival. Personal laptops will not be allowed for use at the one minute poster presentation because there is simply no time to set them up.

Q:

My presentation at the conference is based on already published results. May I submit a paper for publishing at the special issue which is different from my presentaion at the meeting?

A:

Yes, you may submit a paper which can be different from your presentation at the meeting as long as it fits in the scope of the conference. You may also have different co-authors for your presentation and the paper submitted for publication. The value of the presentation at the meeting is based on the quality of the presented results but not on the fact whether they have been published or not. Moreover, conference papers which present review of your own research and work of others have high value for attendees while the value of the journal papers is higher if presented results are original (not published elsewhere). To make conference presentations to be of best value for the meeting attendees and the proceedings papers to of best value for the readers, we do not require the conference and journal papers to be the same.

Q:

I would like to pay the conference fee and social program event(s) by credit card. Shall I ask for a single invoice for a total payment or two separate invoices? If I pay the total amount in one paymment, can I get a separate receipt for the conference fee?

A:

We can generate a single invoice for you for the total amount and provide separate receipts for the items you paid. We provide receipts in electronic form (pdf file) only if they are requested in addition to the automatic email message you will receive from the internet credit card payment provider in response on your successful credit card payment. You may also inquire hard copies of all your receipts at the registration desk.