Citizens of many countries are not required to
obtain a Polish visa for a short stay in Poland. For a list of
visa-free countries check:
For a list of Polish Consular Offices, please check the following
If you come from a country whose citizens are
required to obtain a Polish visa, please contact your nearest Consulate.
To the best of our knowledge, for short, science related stays in Poland
no documentation is necessary beside:
- a completed visa application form,
- visa processing fee,
- xerox copy of your photo passport page,
- your recent photograph,
- document(s) confirming that you are participating in a conference.
As far as we know, a visa request letter from your university,
institute, or company (which confirms your employment, lists your
passport data and personal information, mentions that you are
authorized/delegated/sent to the conference and that your participation
expenses are paid by your organization) is all that is required.
Other supporting documents that you can attach is a
conference brochure and
receipts for registration fee and hotel that you received
from us, which verify that you are a bona fide participant of NGCM2004.
The fees for Polish Visa vary from country to country. For example,
the single entry, short term visa for citizens of Ukraine is free,
for citizens of Belarus it is 6 USD, for Russian citizens visa is 12 USD,
and for most other countries it is 45 USD. While fee waivers are
offered for scientists/educators invited by Polish governmental
organizations, the conference organizers are not associated with
such organizations and cannot issue valid/suitable documents.
Application forms for Polish visas are available here in several languages,
in PDF and MS-WORD format:
If you need a document confirming your participation in the symposium,
we will provide a suitable receipt for all participants who
paid the registration fee and/or prepaid their hotel through our Web site.
Note, registration fee is refundable in full, less small processing
costs to cover bank charges.